Sr. Administrative Specialist

We are an established consulting firm with a $100M prime contract – so there is plenty of growth opportunity for you. We are a highly functional team of independent-minded, entrepreneurial consultants who have built our reputation as a trusted IT partner. We are looking for people who have a growth mindset and who are ready to bring new ideas and thinking to our client’s objectives.

You are the go-to person for a senior executive

You have the right caliber to be the right hand to multiple senior executives

You have supported multiple senior executives daily? Still you? Read on…

Hill Associates is seeking a Sr. IT Administrative Specialist to join our team supporting the Agency CIO and DCIO. The ideal candidate has extensive experience supporting an executive, has the ability to solve problems, is intuitive, and can think on their feet. The ability to interpret a variety of instructions shows understanding, friendliness, courtesy, tact, empathy, and politeness to others develops and maintains effective relationships with others.

The client OCIO office has a need to develop and implement ongoing communications throughout the organization. The materials and activities will facilitate and improve enterprise-wide communications from the CIO. The scope of this work includes internal communications to employees and external communications to Bureau/Component CIOs, shared service customers, and other government agencies.

Additional support will be provided for a variety of ad hoc activities including acquisitions, budget support, governance/risk management, program analysis, space planning, and other workforce or front office work assignments, as needed.

The position will interface with a variety of federal employees, political appointees, and contractor and industry stakeholders. The candidate must have excellent written and verbal communication skills, work independently, and be capable of working with teams on behalf of our client’s executive leadership team.

This position requires U.S. Citizenship. The candidate must have the ability to obtain and maintain a public trust suitability clearance.

Remote-based work is currently supported due to COVID- 19. Physical work location is required in the DC metro region with potential telework options available to qualified candidates.

What You Will Get to Do:

  • Supports Executive Leadership in highly sensitive matters by gathering and providing information, coordinating as appropriate with various offices, organizations, and individuals to promote and ensure their understanding and support of programs and policies.

  • Attends confidential administrative and operational meetings; organizes, coordinates, and monitors the implementation of resultant actions, resolution, and administrative decisions.

  • Understanding of statutes and policies impacting the management of IT in the federal sector including those issued by the federal government’s acquisition, human capital, financial, and performance management communities.

  • Experience with preparing highly polished executive-level briefings and communications materials that must support the communication needs of agency CXO’s, OMB, and GAO.

  • Experience in using Microsoft Office products such as Word, Excel, Access, PowerPoint, SharePoint, and Teams.

  • Experience with presenting information using dashboards, either online or in hard-copy materials, for executive-level audiences, the general public, and the general workforce.

  • Experience with financial management, budgeting, and acquisitions in a CIO organization.

  • Ability to perform data analytics to enable the creation, monitoring and reporting of the IT Acquisition Workplan.

  • Skills and experience preparing for and reporting on Major Acquisition Reviews.

  • Experience with policy definition, process improvement, organizational change management, and development of an acquisition quality assurance program.

  • Ability to support COR/CO training goals with material preparation, logistics coordination, and completion reporting.

  • Knowledge of OMB Category Management activities preferred but not required.

  • Drafts, edits, reviews, and proofreads memoranda, speeches, strategy and policy papers, correspondence, and other documents and determines follow-up actions required while ensuring appropriate coordination between staff and other offices. Prepares reports, graphs, and briefing charts for a variety of presentations. Consolidates information, conducts analysis, and documents findings and recommendations in both narrative and graphic forms.

  • Performs confidential and special projects and researches and prepares reports and correspondence for the CIO’s signature.

  • Refers inquiries requiring technical program knowledge to an appropriate staff member for follow-up.

  • Provides guidance on policies, processes, and procedures related to administrative matters. Establishes, implements, and enhances systems and procedures to improve the efficiency of administrative operations.

 

You Will Bring These Qualifications:

  • 10 or more years of experience in federal information technology organizations, preferably supporting financial management, budgeting, and acquisitions.

  • Work well under pressure in a fast-paced environment and maintain the strict confidentiality of all interactions and communications.

  • Communication Skills: Ability to write business reports and correspondence. Ability to express facts and ideas in writing in a succinct and organized manner.

  • Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

  • Oral Communication – Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral presentations; listens to others; attends to nonverbal cues, and responds appropriately. Ability to speak effectively before groups of customers, employees, and management.

  • Attention to Detail – Is thorough when performing work and conscientious about attending to detail.

  • Analytical Skills: Ability to solve practical problems and deal with a variety of concrete variables; and an ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  • Advanced PC skills with proficiency in the use of Microsoft Office (e.g., Word, PowerPoint, Excel, MS Project Manager, Visio) and e-mail/calendar software.

  • Exhibit superior phone manner, proofreading, and organizational skills.

  • Evidence of excellent planning skills and attention to detail.

  • Handle multiple tasks making appropriate judgments on priorities.

  • Able to learn and apply new information, skills, and procedures.

Education

  • Bachelor’s degree from an accredited college or university and 10 years of experience performing executive-level administrative support work.

What We Can Offer You:

Hill Associates is an affirmative action and equal opportunity employer. Employment decisions will be made without regard to race, color, religion, sex, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information, or other characteristics protected by law.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Hill Associates Recruiting Team at 202-656-6505 or via email at careers@hillasc.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Hill Associates offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.